Guide

Getting started with Powoflow

What the first hour looks like once your account is ready. We set the account up for you, usually within one working day of your request, and email you when you can sign in.

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What you need

A browser, a short list of equipment and one job that needs doing.

Your account

Ask for one on the Start free page. We set it up, usually within one working day, and email you when it is ready.

A browser

Everything in this guide is done in Powoflow in a web browser, on a computer or a tablet. There is nothing to install.

A list of what you own

A spreadsheet is fine, and so is ten lines on paper. Start with one site and the equipment that causes the most work.

One real job

Pick a job that is due this week, such as a service or an inspection. A real job shows you more than a test one.

No hardware

Asset records, QR codes, work orders, checklists and maintenance plans work without any sensors or trackers.

Manuals and photos, if you have them

Datasheets, manuals and photos can be attached to an asset's record, so have the ones for your first few assets to hand.

The first hour

Eight steps, in the order most teams take them.

Add your first site

A site is one place you operate, such as a plant, a yard or a solar field. Everything else sits under it. The Free plan includes one site.

Start from a starter template

Every asset needs an asset type, and the types come from a starter template: a ready-made set for one industry. Ask us to apply one when we set up your account, and tell us if none fits your work.

Add your assets

Add them one at a time, or bring your existing list across from a spreadsheet. Organise them by site and system, then open the tree to check that it looks like the place you know.

Use the QR codes

Every asset has a QR code. Scan it to open the asset, with its history and its open work. Printing labels is done from the mobile app.

Raise a work order with a checklist

Create the job on the asset it is for, assign it and add a checklist. A required check has to be answered before the job can close. Log the time and sign it off.

Look at the asset again

Open the asset once the job is closed. The work order is in its history, with the checklist answers, the time logged and the signature.

Set a maintenance plan

Put the next service on a time-based schedule, so the work order is raised when it falls due. Plans run on dates.

Bring in a second person

The Free plan covers three users. If you started alone, tell us when a colleague joins and we will help you set the account up for your team. Everything you have added is kept.

Optional: add a tracker or a sensor

None of the steps above need hardware. Add it when you want tracking or alarms.

Hardware from us arrives set up

Powoflow Sense trackers and sensors are set up for your account before they ship, and come with a claim code. Hardware and the starter kits are available on request: tell us what you need and we quote it.

Trackers you already use

Garmin inReach devices can be connected, so their SOS and positions show in the same alarm list and map.

What a tracker shows you

A map, last-seen times and battery for each one, and an alarm when a tag is pulled off or someone presses SOS.

What a sensor adds

Readings on the asset's record, with a threshold alarm when a limit is crossed and a silent-sensor alarm when it stops reporting.

If you get stuck

Write to us. A person replies within one working day.

Write to contact@powoflow.com

Say what you were trying to do and what you saw. A person reads it and replies within one working day.

Check what works today

If you cannot find something, it may not be built yet. We keep a dated list of what is live, what is in validation and what is not built.

Look up a word

The glossary explains the terms this site and the service use, from work order to silent-sensor alarm.

Book a walkthrough

Tell us what you run, and we go through your own site and equipment with you.

What this guide leaves out

You cannot open an account yourself yet. You ask for one and we set it up, usually within one working day.
Maintenance plans run on dates. Meter-based plans are not available yet.
QR labels print from the mobile app. Labels cannot be printed from the browser yet.
You can export work orders whenever you like. If you need your asset records out, ask and we will do it for you.

Ask for your account

Free for one site and three users, with 30 days at Professional limits to begin.

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